Task Management

Task creation and management are crucial elements in efficient collaboration and team goal management. We will detail how to create tasks through DooTask and manage task settings including priority, time, collaborators, visibility, subtasks, attachments, and more.

Task Creation Methods

In DooTask, there are two ways to create tasks, meeting different scenario needs:

Quick Creation

Suitable for simple tasks, convenient for quick recording.

Operation Process:

1. Enter the task title.
2. Select task priority, system automatically sets time limits and completes task creation.

Default Priority and Time Limits:

• Important & Urgent: 1 day
• Important but Not Urgent: 3 days
• Urgent but Not Important: 5 days
• Neither Important nor Urgent: No time limit

Tip: Administrators can customize priorities and time limits in system settings.

Full Creation

Suitable for more complex tasks requiring more detailed information.

Operation Process:

1. Click the "Add Task" button to open the task creation window.
2. Fill in task title, description, priority, time, collaborators, subtasks, and other detailed information.
3. Add task to complete creation.

Choose Project/Column for Creation

When creating a task, you can choose to assign it to a specific project or column, not limited to the current project.

Setting Task Properties

In the task creation window, you can set the following properties as needed:

Task Priority

Provides multiple priority options to help distinguish task urgency:

• Important & Urgent (1 day)
• Important but Not Urgent (3 days)
• Urgent but Not Important (5 days)
• Neither Important nor Urgent (no time limit)

Custom Priority: Administrators can modify priority categories and time limits in system settings to adapt to different team needs.

Time Settings

Set planned start time and deadline for tasks to manage time limits effectively.

Operation Options:

• Modify task time
• Delay task
• Clear task time (for tasks without specific time limits)

Task Personnel

• Person in Charge: Designate the main person responsible for the task
• Assistants: Can add multiple assistants to complete the task together

Visibility

Visibility determines who can view the task, supporting these options:

• Visible to Project Members (default): All members in the project can view the task
• Visible to Task Members: Only visible to the person in charge and collaborators
• Visible to All: People outside the project can also view the task

Subtasks

Supports creating multiple subtasks for the current task, making it easier to break down complex tasks into executable units for better tracking and management.

Advanced Task Features

Repeat Cycle

Set task repeat cycles, suitable for periodic tasks such as:

• Daily tasks
• Weekly tasks
• Monthly tasks

Attachment Upload

Upload task-related attachments (such as PDFs, images, documents, etc.) for easy access by team members.

Tag Settings

Add custom tags for task classification, filtering, and quick location.

Task Management and Collaboration

Modifying and Adjusting Tasks

• Modify Task Time: Can adjust task start time and deadline at any time
• Delay Task: Can delay the task if it cannot be completed on time
• Clear Task Time: Remove task time limits for tasks without time requirements

Task Chat

Communicate in real-time with team members on the task details page, record discussions, and improve collaboration efficiency.

Task Activity

View task activities in real-time, including:

• Status changes (such as from "Pending" to "In Progress" or "Completed")
• Time adjustment records
• Collaborator updates
• Other operation logs for task tracking